Optimize daily tasks.
You have to do them regularly: some every month, others every day. Sometimes it is very tiring. So use simple rules to spend less time on them.
If you are depressed by the need to clean the whole apartment at once, divide it into zones. For example, clean the bathroom one day, the kitchen the next, and leave the floor cleaning for the weekend. Every time you get up from a chair or couch, put away something that is not in its place. Putting things in order a little at a time is easier and much faster.
Cook more food at one time so you can only reheat it later. It's more convenient to do this on the weekends, and then on weekdays you'll only have to chop vegetables or boil a side dish.
Set up automatic payments for utilities, loan payments, and other recurring expenses. The amount will be deducted from your card, and you won't have to make unnecessary transactions and worry that you forgot something.
Buy several identical sets of everyday clothes. No more wasting time choosing what to wear every morning. This trick is used by many successful people, such as Mark Zuckerberg.
Get ready in the evening. Get your clothes and shoes ready and put everything you need in your work bag. And the saved morning time can be spent on extra sleep, meditation or reading.
2. Use the two-minute rule.
David Allen, founder of the GTD methodology, invented it. According to this rule, if a task takes two minutes or less, you must not put it off. For example, you need to briefly answer an email, call someone, or correct a minor mistake. Handle these tasks right away.
This is faster than putting tasks on a list and then tuning in again.
If it takes more than two minutes, add it to your calendar and go back to what you've already started.
3. protect yourself from temptation
We are constantly distracted by notifications, messages, ads, and just the urge to procrastinate. Productivity suffers from this, and time is wasted. So try to protect yourself when you need to work or do other things that require concentration.If you are distracted by your phone and the desire to access social media, take it into the next room or at least put it in your bag. Temporarily block access to sites you might get stuck on for a long time4. Check your email three times a day.
If you get distracted by every incoming email, your main work won't get you very far. It's much more convenient to turn off notifications and only go to your email at certain times. For example, at 11 a.m., 2 p.m. and 5 p.m.
Create your own schedule to fit your schedule.
And get out of the habit of looking at your mail first thing when you get to work. It's better to do the really important things while you have a lot of energy and are not yet tired of making decisions.
5. Make lists of tasks and distribute things by importance.
Don't try to keep everything in your head: it tires you out and makes you more likely to mix things up. Write down the business and personal tasks that need to be done during the day, and cross out the ones that have been done.
Make the most important tasks first, so you can see where to start. When you complete them, you will feel a rush of self-confidence. In such a state, the other tasks will be quicker and easier.
6. Use the rule of "+1.
When you are engaged in some simple and short task, try to remember one more task that you can accomplish in a few minutes. For example, washing dishes - wipe down the stove at the same time. Sending letters - sort out the incoming ones in the drawer immediately afterwards. This way you can get into the habit of doing things faster and streamline your daily processes.
7. Avoid unnecessary meetings at work.
Most of their time is usually spent on extraneous conversations rather than solving a problem. You end up not doing your own work and doing little good in the meeting. So learn to say "no".
If necessarily need your opinion, offer to resolve the issue in writing.
If you are only required to be present, ask to send the necessary information after. Understand that when you address someone else's issues, you ignore your own. Naturally, some meetings are really necessary, but don't agree to go to ones that only take up time.
8. Get rid of perfectionism.
It makes you waste a lot of time and wear yourself out. Accept the fact that it is impossible to do everything perfectly. In fact, you don't even need to. Some tasks are more important to do quickly than to perfect them.
Don't wait for perfect conditions to get things done, or you'll keep putting things off. Make it a rule to stop when the task is done well enough, and set yourself strict deadlines so that there is no desire to work on something "some more.